Ensure the Highest Standards for Hygiene and Safety at Your Chosen Venue

With the ongoing concern that the coronavirus will continue to impact us, you’ll

need to ensure the venue you choose for your next meeting has top-level hygiene standards in place. While hotels will be responsible for the highest standards of cleanliness and safety, event planners will also have a crucial role in creating confidence among attendees. 

While reviewing which venue to hold your next “live” meeting, below are important questions to ask each hotel to ensure the safety and health of your attendees:

Hotel Cleaning Protocol:

  • Are surfaces treated with CDC/EPA approved hospital-grade disinfectants? 
  • What is the frequency of cleaning and sanitizing public spaces, including frequent contact surfaces (elevator buttons, door handles, public bathrooms, bell desks, etc.)?
  • Are hand-sanitizing stations available to guests? Are they located throughout the hotel for easy access? 
  • Has the service staff received COVID-19 training? (housekeeping, food and beverage, public area departments, hotel operation, and security)?
  • Are approved cleaning and sanitizing protocols used to clean guestrooms, with attention paid to high-touch items (television remote controls, door, furniture handles, water faucets and handles, alarm clocks, temperature controls, etc.)?
  • Are bed linen and laundry washed at high temperatures under the guidelines of the CDC?
  • What are the housekeeping cleaning and sanitizing protocols? 
  • Are biodegradable, disposable dishware, and flatware provided upon request?

Physical Distancing Guidelines:

  • Are guests required to wear face masks or coverings in indoor hotel public areas? 
  • How will guests be able to enter the hotel hands-free? Either propped open, automated or opened by a service professional?
  • Are guest occupancy limited enforced in retail spaces to allow for appropriate distancing?
  • Is there signage to remind guests about physical distancing? Will it also explain the proper way to wear, handle, and dispose of masks?
  • Are masks and gloves always available for guests?
  • How are restaurant tables and other physical layouts arranged to ensure appropriate distancing?
  • Do service professionals practice physical distancing of 6′ apart from guests?  Other service professionals? 
  • Are capacity guidelines revised for elevators, fitness centers, meeting space, and retail outlets?
  • How are meeting/banquet spaces set-up for physical distancing for meetings and events?
  • Is the self-service buffet suspended and replaced with another style of services?
  • Does the meeting space meet the physical distancing guidelines?
  • Are contactless options available for check-in and check-out, room entry, or room service?

Still have questions?

We’d love to hear from you!
Email: anne@simplermeetings.com
Phone: 336-414-8984