Find the Perfect Venue. Without the Headache.
We source hotels and conference venues for associations, nonprofits, and organizations saving you time, money, and countless hours of research and negotiations.
Spend Less Time Searching. More Time Planning.
The hotel you choose affects more than where your meeting takes place. It impacts your budget, your attendees’ experience, and your organization’s reputation.
Whether you’re an executive director or a volunteer board member, choosing the wrong hotel can lead to unexpected costs, difficult negotiations, and disappointed attendees.
Planning a meeting or conference shouldn’t mean spending weeks researching hotels, comparing proposals, or negotiating contracts.
At Simpler Meetings, we handle the venue sourcing process from start to finish. We take the time to understand your event, identify the best-fit properties, manage the RFP process, compare proposals, and help negotiate favorable contract terms—all at no cost to your organization.
Whether you’re planning an annual conference, board meeting, leadership retreat, or training event, our goal is simple: find the right venue at the best value while saving you time and reducing stress.
Start your search with confidence. We’ll do the work, so you can focus on your event.
That’s where we come in.
Why Associations Trust Us
Protect Your Budget
We negotiate competitive rates, review contracts carefully, and help uncover hidden costs before they become expensive surprises.
Delight Your Attendees
From the right location to exceptional service and meeting space, we help you choose a hotel your members will remember for all the right reasons.
Choose with Confidence
Every recommendation is based on your organization’s goals, culture, budget, and meeting requirements—not simply which hotel responds first.
How It Works
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What Our Clients Say
I highly recommend Simpler Meetings.
“Working with Simpler Meetings was a game-changer. Not only did they save us time, but they also managed to secure better rates than we expected. My attendees couldn’t have been happier!”
It saved us time, energy & money.
“We had the vision for our conference but no idea how to start looking for a hotel property. We are grateful for Simpler Meetings’ expertise. We saved a lot of time, energy, and money.”
The service is truly unmatched.
“Thanks to their insight, we avoided common pitfalls in hotel contracts that could have cost us thousands. I’d highly recommend them to anyone looking to hold an event.”
Why Organizations Choose Simpler Meetings
- Saves Weeks of Research
- Expert Hotel Negotiation
- Better Contract Protection
- Unbiased Hotel Recommendations
- Personalized Service
- Complimentary Venue Sourcing
10 Tips for Creating a Successful Hybrid Meeting
Live, in-person meetings are back. While many people are ready to attend, there are those individuals who remain virtual. Download these important tips to ensure a great outcome for your next event.
With these tips, you’ll learn:
- How to set event expectations for in-person and remote attendees.
- How to ensure interaction between live and remote attendees.
- Why great audio is a must for a successful hybrid meeting.
- Why a post-event survey helps you make future meeting improvements.