Venue Sourcing Services
Complimentary Hotel Sourcing
Book the ideal venue for your meeting or event at no cost to you.
Simpler Meetings provides complimentary venue sourcing for your events. We are accredited by IATAN (International Airlines Travel Agent Network), which allows Simpler Meetings to receive travel agent commission from hotels on rooms sold. In other words, Simpler Meetings gets paid a referral fee from the hotel as their cost of doing business. As a result, this means no fees, rate increases, or charges to your organization.
Hotel RFP Development & Distribution
Review only the options that match your criteria.
At Simpler Meetings, we distribute your RFP only to the properties that meet your criteria. This approach allows you to focus on creating your event and not spend your valuable time searching, contacting, and analyzing hotels or venues for your event.
Contract Negotiations & Addendum
Reduce your risk by securing favorable rates and terms.
With Simpler Meetings, risks associated with venue contracts are reduced. We’ll negotiate on your behalf to ensure you secure the best rates and terms. Our contract mechanisms put you in control of the buying process and protect you from financial risks associated with cancellations, changes, and attrition.
Site Selection Research & Analysis
Get the data you need to make the most informed decision.
A complete evaluation of each property is critical to secure the best hotel. Comparing responses from venues that come to you in different formats is a challenge. Simpler Meetings provides a concise availability report that is easy to read and compare venues.
Site Tour Scheduling
Visit properties in person and determine which hotel or venue works best for your group.
Visiting a property in person provides you with a complete overview of each venue. Simpler Meetings will coordinate all aspects of your site tour based on your availability and preferences. Determine the pros and cons of each property – then make your final decision.
Ongoing Support
With Simpler Meetings, you have a partner to guide you through the process. Our goal is to provide superior service, and our years of experience will help you navigate all facets of booking your next event venue.
10 Tips for Creating a Successful Hybrid Meeting
Live, in-person meetings are back. While many people are ready to attend, there are those individuals who remain virtual. Download these important tips to ensure a great outcome for your next event.
With these tips, you’ll learn:
- How to set event expectations for in-person and remote attendees.
- How to ensure interaction between live and remote attendees.
- Why great audio is a must for a successful hybrid meeting.
- Why a post-event survey helps you make future meeting improvements.